How to link publications to a grant and Public Access Compliance (PMCID)

Creating an NCBI account

Follow this link and fill out the information to create an account.

Linking to an eRA account
  1. Log in to your NCBI account, then go to the account settings.
  2. Under “linked accounts”, click the “change” button.
    linked accounts example
  3. Log in with your eRA account.
Adding (“Linking”) publications to a grant
  1. Go to your MyNCBI, then find the bibliography section and click “Manage My Bibliography”.
    Bibliography Example
  2. Click the “add citations” button at the top of the bibliography list.
    1. Select how you would like to add the citation. If the publication is available on pubmed, it will let you search for it and link it. Otherwise you can enter the citation manually.
      Citations example
  3. Under the new publication, click the “Add Award” button.
    add award
  4. From the new menu that pops up, select the grant that the publication belongs to; the grant number is P20GM121176. It will be saved automatically. If the grant is not listed, search by Vojo Deretic’s name and select our grant number.
  5. Note: Linking the grant to your publication is necessary for the AIM COBRE to get “credit” for supporting your publication. NIH does not know if you have cited the grant in the text of your accepted manuscript.
Public Access Compliance (PMCID)

If the publication is not already available for free in PubMed Central and does not have a PMCID number, the citation will show as non-compliant. Note that the PMCID number is different than the PMID number that every PubMed article is given. All of our AIM COBRE-linked publications must be in compliance for us to submit our annual reports and/or get renewed.

public access compliance example

To make citations Public-Access Compliant:

  1. Select “Edit Status”
  2. Answer the question: Did NIH support this citation, in whole or part?  If “no”, you do not need to do anything else. If “yes”, continue to step 3
  3. Select the option that best suits your situation. If the publisher of the publication is on this list, the publisher can directly submit the publication to PubMed Central for it to be compliant. Many publishers do this automatically when an article is accepted. Otherwise, it will have to be submitted directly to the NIHMS
    Compliant example

To submit a publication to the NIHMS:

  1. Log in to the NIHMS website with your NCBI credentials, then go to the submissions page at
  2. Select “Submit new Manuscript” and follow the instructions on the webpage to submit the manuscript.
  3. Afterwards, you will get an email with the NIHMS ID number. Go back to the bibliography, select “edit status” on the appropriate citation, and select “This citation has been submitted”. Then, enter the NIHMS ID.
  4. When the citation is published in PubMed Central and gets a PMCID number, you will receive another email. After this, you can go back to the bibliography, select “edit status” on the citation, and re-select “this citation has been submitted”. The citation will now be in compliance. (Note: Be sure to watch for both of these follow-up emails. The process will not be complete unless you follow-through with these emails).
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